Wynberg Boys’ High School is seeking an organised and friendly professional Receptionist with excellent communication skills and a warm and welcoming personality to ensure the smooth operation of our front office.
KEY PERFORMANCE FIELDS:
- Welcoming parents, visitors, and boys to the office in a professional and friendly manner, ensuring a positive first impression.
- Handling incoming calls, transferring them to the appropriate person or department, and taking messages accurately.
- Receiving, sorting, and distributing incoming mail or parcels and managing outgoing mail and couriers.
- Ensuring the reception area is clean, organised, and presentable, including arranging seating and displaying informative materials.
- Answering general inquiries and providing information to visitors and callers.
- Maintaining and controlling the visitor register at reception.
- Performing various clerical tasks such as filing, emailing, photocopying, and data entry.
- Keeping records up to date, including client information and correspondence.
- Assisting visitors, staff, and students in a friendly and professional manner, handling enquiries, and resolving issues.
- Prioritising tasks and managing time effectively to ensure the smooth operation of the front desk.
- Maintaining student attendance records and updating school databases.
- Supporting school staff with general office duties as needed.
- Assisting with administrative tasks.
- Coordinating all inquiries and managing activities including membership of Club 365.
REQUIREMENTS
- A grade 12 certificate or equivalent.
- 3- 4 years of experience (previous experience in a receptionist or administrative role in a school environment would be an advantage).
- Excellent people skills.
- Good telephone etiquette.
- Strong organisational and multitasking skills.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office (Word, Excel, Outlook), use of the internet, and general office equipment.
- Ability to work effectively in a fast-paced environment.
- A friendly, professional, and approachable demeanour.
- Knowledge of school management systems, for example, Cemis, Engage.
- First aid level 1 certification (Advantageous)
All suitable candidates should email a CV and cover letter addressed to Coleen Adams at recruitment@wbhs.org.za The closing date for applications is Friday, 4 April 2025.
The school reserves the right not to proceed with the filling of the post. An application will not in itself entitle the applicant to an interview or appointment, and failure to meet the requirements of the advertised post will result in applicants automatically disqualifying themselves from consideration. If you have not been contacted after 2 weeks, please consider your application as unsuccessful.
